FORM B1 – SCHEDULE OF FEES

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Effective 1st July, 2023 (see note below)

 

HALL AT THE WILLOWS

Non-profit organisations

 

Rate for 1 hour                                                    $39.00

Rate for 1 to 2 hours                                            $64.00

Hourly rate thereafter                                           $25.00

Half day (4 hours) or evening                               $105.00

Full day (8 hours)                                              $195.00

Full day plus evening                                         $285.00

 

AV support (depending on requirements)

 

Rate for 1 hour                                                    $80.00

Hourly rate thereafter                                           $50.00

 

Table cloths (16 available) can be hired at $5.00 each

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KITCHEN AT THE WILLOWS

A kitchen charge will normally be incurred, and is additional to other facility hire fees.  Charges have been broken down to assist in identifying the applicable level

Limited Service (Level 1):  Suitable for providing tea, coffee, cool drinks, and biscuits/sandwiches               $70.00                                                                                                                      

Minor Service (Level 2):  Use of ovens and microwave for reheating finger food or simple meal

preparation plus service of tea and coffee                                                                                              $140.00

Major Service (Level 3):  Use of kitchen + cool room. (suitable for preparation & service of full dinner          $300.00

Hirers shall ensure that all foodstuffs, drinks, milk etc. are removed from the refrigerator at the end of each session, that kitchen tidies and bins are emptied and re-lined, and that garbage is removed  from the property and disposed of by the user 

 

Cleaning fee:  After use by any hirer, if the kitchen is not cleaned to a satisfactory standard, a minimum cleaning fee of $135.00 shall be payable.  This includes dishwasher, sinks, bench-tops, shelving ovens, stove-top, refrigerator, cool-room, emptying and re-lining of garbage bins.

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COMMUNITY ROOM AND CHURCH FOYER AT THE WILLOWS

Rate for 1 hour                                           $28.00                Half day or evening (4 hours)                       $80.00

Rate for up to 2 hours                                 $47.50                Full day (8 hours)                                     $125.00

Hourly rate thereafter                                  $18.00            

 

WORSHIP CENTRE AT THE WILLOWS

Weddings                                                                                                                                          $440.00

Church opening fee (rehearsal plus wedding service)                       $85.00

Floral arrangement (silk flowers)  (purchases to be reimbursed)      $195.00

Organist                                                                                    $120.00 

Preparation and printing of Order of Service                                  $185.00

AV support (depending on requirements)                                      $165.00

Extra preparation if required                                                          $85.00 per hour 

 

Minister to be approached for other fees that may be charged to cover other direct costs associated with the wedding event (e.g. celebrant’s fee, paperwork).  Other services required by the wedding party will be directed by the Minister to the Church Office Co-ordinator and/or Bookings Co-ordinator.

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Funeral services                                      Minister to be approached

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Use of Worship Centre for funeral services arranged for persons not recognised as church family members     $350.00

Preparation and printing of Order of Service                                                                                                         $185.00

Organist if required (to be paid directly to Organist)                                                                                             $120.00

AV support if required  (to be paid directly to AV officer)                                                                                      $165.00

Extra preparation if required                                                                                                                             $85.00 per hr.

 

Other functions within Worship Centre

Hourly rate                                                                                                                                                        $95.00 per hr.

Half day or evening (4 hours)                                                                                                                           $385.00

Full day (8 hours)                                                                                                                                             $700.00

Hourly rate thereafter                                                                                                                                       $63.00 per hr.

Additional fees may be applicable depending on audio-visual requirements

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Funeral or other catering

A morning or afternoon service of tea/coffee/cake and sandwiches can be provided by church catering team (see below for catering charges).  

Boolaroo main contact:        Dulcie Hipwell, 0428 913 921

Warners Bay main contact:  Lyndy Booth, 0402 306 281 (alternate contacts Beth Travis, 4948 0211; 

            Lyn Scanlon, 4946 6301;  Carole Cook, 4954 0389)

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Catering charges

A  Cost per person (sandwiches, selection of slices, tea, coffee and cool drinks)                                 $14.00  per person

B  As in selection A above plus selection of hot finger foods                                                                 $17.50 per person

C  As in selection A above plus fruit platters                                                                                         $17.50 per person

D  As in selection A above plus selection of hot finger foods plus fruit platters.                                    $22.00 per person

E  Selection of hot finger foods plus fruit platters                                                                                   $20.00 per person

These fees may be reviewed by the Property and Finance Committee who will offer specific quotes for each event.

For the funerals of congregational members these fees do not apply.  However, reimbursement for fixed cost recovery plus a donation to the Property and Finance Committee would be most welcome

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ADDITIONAL CHARGES THAT MAY BE INCURRED

1.  The User will be charged a cleaning fee (minimum $135.00) on any occasion upon which the section of the facility used is found to be in an unclean or unsatisfactory condition, and cost of any damage to the property must be reimbursed by the User

2.  The User will be charged an additional amount for the hire of the facility if the agreed hours of use have been exceeded for an unreasonable period

3.  Users shall ensure that all foodstuffs, drinks, milk etc. are removed from the refrigerator at the end of each session, that kitchen tidies and bins are emptied and re-lined, and that garbage is removed  from the property and disposed of by the user 

4.  Users shall ensure that all toilet areas have been left in a clean condition (toilets flushed, rubbish binned)

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USE OF THE WILLOWS BY ASSOCIATED BODIES

Presbytery and Synod meetings                                              No cost recovery required

Uniting Church-related service providers                                On occasions the Hall and Kitchen may be hired to Uniting Church related service providers.  An example is Lifeline.  On these occasions NO HIRE FEE will be charged as defined in this document (in accordance with the Church’s Mission Statement to assist in the community where possible).  However, a fee for fixed cost recovery will be required, calculated at $22.00 per hour.

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USE OF THE WILLOWS BY SCHOOLS

On occasions the hall and other areas may be used by the local schools.  These are for periods of short duration, and usually in conjunction with Church-sponsored activities.  Generally NO HIRE FEE will be charged where the activities are student-oriented.  A signed User Agreement will be required, and all User conditions will apply.

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CONGREGATIONAL MEMBER USE OF FACILITY (THE WILLOWS)

If a Church member uses the Hall, Church and/or Kitchen for a private function there is no set hiring fee.  However, a donation to the Finance Committee towards fixed cost recovery would be most welcome.  As a guide $20.00 per hour is deemed an applicable rate.  Public Liability insurance must be documented, as set out in Form F, for forwarding to Uniting Financial Services.  A signed User Agreement will be required, and all User conditions will apply.

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DISCRETIONARY POWERS

In the spirit of community service the Finance Committee recognises that in some instances discretion may need to be applied.  Parties with special need will be considered and appropriate rates determined on an individual basis

Parties using the facility for private purposes must hold or arrange Public Liability insurance, and provide a certificate of currency pertaining to same.  If arranging this through UCA Property Services, all rates currently in force will apply -- this is a requirement by UCA Property Services, and is not discretional    

 

John Scanlon, Chairman, Finance & Property Committee, 1st July, 2023